Outsourced Campus Services to Reduce Costs and Improve Efficiency
Outsourced Campus Services
Improve Service, Reduce Business-Related Costs
Collegiate Press delivers a combination of outsourced and on-site business-related operational services—from personnel to technology upgrades—while helping you lower overhead and costs.
By partnering with Collegiate Press, colleges, universities, and school districts can free up internal resources to focus on their core activities. Collegiate Press provides end-to-end service—from design to delivery—for all your print and mail project needs.
Key Benefits of Partnering with Collegiate Press
- Reliability and Efficiency
Consistent, timely delivery of print and mail services using best-in-class methods.
- Cost-Effectiveness
Competitive pricing and transparent billing practices to help your institution manage its budget effectively.
- Quality of Service
High-quality printing and mailing services that meet your institution’s standards for professionalism and presentation.
- Customization and Flexibility
Services tailored to meet the specific needs of your institution.
- Support and Communication
Responsive customer service and clear communication channels to quickly address any issues or changes in requirements.
- Sustainability
A commitment to environmentally friendly practices across all operations.
- Integration with Campus Systems
Seamless compatibility with your existing campus IT systems and workflows.
- Compliance and Security
Strict adherence to regulations and standards related to data privacy, security, and established branding guidelines.
- Reduced Business Risk
We assume direct responsibility for staffing, equipment, and inventory, reducing operational risk for your institution.
Copy and Print Center Management
Improve Quality, Service, and Savings
Collegiate Press will place highly trained professionals to manage your entire on-campus copy center. We also offer a custom-branded web-to-print portal, enabling seamless online ordering of printed materials—including marketing collateral and course packs.
Challenges for CBOs and Directors of Auxiliary Services
- Managing multiple service contracts across numerous campus departments, leading to excessive invoices and costs.
- Delivering cost-effective services to students, faculty, and administrative staff without reducing quality.
- Cutting costs—while maintaining top-tier service and efficiency.
By outsourcing your copy and print center needs to Collegiate Press, you can achieve all of this and more. We manage your on-site copy center while providing cutting-edge web-to-print capabilities through our state-of-the-art online portal.
Our Copy Center and Digital Print Management Program Includes:
Copy and Print Management
We handle all aspects of your on-site copy and print center, including personnel and equipment maintenance.
Benefits:
- Professional Staff
Collegiate Press employees staff the center, handling all personnel-related management.
- Lower Business Risk
We assume ownership of your copiers and other equipment, overseeing maintenance, upgrades, staffing, and compliance. You also save money by reducing off-campus outsourcing.
- Enhanced Services
Our combination of on-site resources and a web-to-print portal provides a seamless, cost-effective, one-stop shop for printing, copying, finishing, and bindery services.
Web-to-Print Portal
Our web-to-print portal provides your campus with the convenience of online ordering and competitive pricing. We handle the setup—no installation, coding, or programming required. Faculty, staff, and students simply click a link on your campus website to access a fully branded ordering page.
Features:
- Custom and Standard Items
Faculty, staff, and students can upload custom projects—including class materials like posters—or order standard items such as branded business cards and stationery. Orders are processed immediately and delivered directly to the recipient.
- Competitive Pricing
Customers consistently find our pricing competitive—even lower than national chains.
- Ready to Use
Our digital print management portal is ready out of the box—no expensive coding, programming, or website modifications required. Simply add a link to your site, and we handle the rest.
Additional Benefits:
- Submit print jobs electronically
- Instantly preview files converted to PDFs
- Choose print specifications (quantity, paper type, finishing, etc.)
- Receive email notifications for order status
- Archive repeat orders (e.g., forms, letterhead, course packs)
- Flexible payment options (account codes, credit cards, P-cards)
- 24/7 ordering convenience
Faculty, staff, and students can also collaborate with Collegiate Press on custom mailings, flyers, brochures, and cost-effective printing, binding, and mailing solutions.
Course Packs
Collegiate Press helps faculty create custom course packs that meet copyright compliance regulations.
Our Services:
- Campus Bookstore Collaboration
We work closely with the campus bookstore to streamline coursepack printing and distribution, ensuring materials are ready for students at the start of each semester.
- Customization Options
Faculty can tailor coursepacks with articles, book excerpts, and original content to meet their specific course needs, creating a more personalized learning experience.
- Convenient Ordering
Faculty can submit digital files through the Web-to-Print portal, where all documents are scanned and merged into a single, professional-quality course pack.
- Fast Updates
We handle all updates and reorders of archived course packs.
- Copyright Compliance
We obtain permissions for copyrighted materials, ensuring compliance with publishers and copyright holders.
- Digital Options
Course packs are also available as digital eBooks.
Brand Management and Graphic Design Services
Cost-Effective, High-Impact Marketing with Consistent Branding
Your institution’s brand is unique. At Collegiate Press, we protect and promote your brand identity by ensuring consistency across all printed materials. From concept to completion, we manage every aspect of your print and design projects—delivering high-impact results that align with your brand standards and budget.
What We Offer:
- Project Management
We oversee every project from start to finish, allowing faculty and administrative staff to stay focused on their core responsibilities.
- Brand Management
We ensure all materials align with your institution’s brand standards.
- Personalized Service
We help identify and produce the most cost-effective design, printing, and mailing solutions—while maintaining high quality.
Common Clients Include:
- Admissions
- Alumni Relations
- Athletics
- Financial Aid
- Food Services
- Student
- Services
Whether ordered through a custom campus web-to-print portal, email, or phone, Collegiate Press ensures high-quality results at a cost-effective price.
Campus Mailroom Management
Comprehensive Mail and Shipping Solutions for Your Campus
From student shipping discounts to managing interdepartmental mail, Collegiate Press helps your institution reduce costs, enhance services, and improve business outcomes.
Managed Mailroom Services Include:
- Mail Pickup & Delivery
We handle all incoming and outgoing mail, including student, business, and interdepartmental correspondence. Our team ensures timely distribution across all campus locations.
- Advanced Mail & Package Solutions
With students receiving more packages and less traditional mail, we offer modern solutions like intelligent package lockers and High-Density Mail (HDM) systems. Students can track packages via a mobile app and receive notifications when mail arrives.
- Retail Postage Services
In partnership with USPS, Collegiate Press-managed mail centers offer standard postal services, including First Class, Express, Priority Mail, Parcel Post, Media Mail, and Certified Mail/Delivery Confirmation.
- Discounted UPS Rates
Students can save an average of 10% off UPS Store rates when shipping belongings home or between campuses. All packages are tracked for security and reliability.
- Bulk Mailings
Departments sending large mailings, such as postcards or flyers, can work with Collegiate Press for graphic design, cost-effective printing, and mailing solutions.
- On-Site Mail Centers
Each campus has a dedicated mail center open Monday through Friday during normal business hours. Payments for services—including shipping and stamps—can be made via campus-issued P-cards or personal credit cards.
Managed Fleet Copier-MFD Programs
Eliminate Lease Agreements and Capital Equipment Costs
- Does your campus have multiple copier lease agreements?
- Are you frustrated with complex contract terms and maintenance schedules?
- Are you paying for service and supplies at a volume rate or using a decentralized approach that increases costs by up to 50%?
- Are you spending more but receiving little in the way of customer service?
- Are you receiving inaccurate invoices from your vendor for your office equipment?
- Are you spending too much time reconciling the invoices for your devices?
If you answered “yes” to any of these questions, Collegiate Press can help. As your campus partner, we manage your entire copier-MFD fleet, ensuring cost savings, efficiency, and reliability.
Benefits of Our Copier Fleet Management Program:
- Reduced Expenditures
Collegiate Press owns all copier equipment, eliminating capital expenditures, depreciation, and costly lease agreements.
- Lower Maintenance Fees
We negotiate competitive rates with national service providers and pass the savings on to you.
- Improved User Satisfaction
If a copier breaks down or malfunctions, we handle all repairs and replace the copier if necessary, ensuring minimal disruption.
- Minimized IT Support Burden
Our first responder service resolves many issues immediately and escalates only when necessary, reducing strain on your IT help desk.
- Extended Equipment Life Cycle (Fleet Rationalization)
We will manage your equipment fleet to ensure you have the right machine, in the right location depending on volumes and volume needs of each department.
- Fleet Rightsizing
Utilizing software that monitors your fleet activity, we will consult on your behalf with your vendor of choice to ensure you are not over sold on equipment purchases.